JCPS School Visitors & Volunteers
Johnston County Public Schools appreciates the role visitors and volunteers play in our schools.
JCPS welcomes visitors to the schools providing a safe and orderly learning environment in which disruptions to instructional time are kept to a minimum. To ensure the safety of our students, all visitors are expected to comply with all school rules and Board policies. Visitors during the school day must report immediately to the administrative office to request and receive permission to be in the school.
Volunteers are welcome in JCPS schools so long as their presence is in the best interest of the school. Volunteers are expected to be professional and dependable in their various activities within the school. Principals may limit or terminate the activities of a volunteer in the best interest of the school. To ensure the safety of our students, all volunteers must be approved in accordance with JCPS Policy Code: 5015, School Volunteers. To assist in the facilitation of this process, JCPS has established three levels of volunteers based on the amount of contact a volunteer will have with students.
School Visitor
May only attend or observe a special event at the school and does not provide any direct and independent supervision of students.
Including but not limited to:
School play
Concert
Open house
Curriculum Night
Awards program
PTA/PTO meeting
Field day observer
Eating lunch w/ your student(s)
Class party
Book fair
Level 1 Volunteer
May only volunteer in roles that do not involve direct and independent supervision of students.
Including but not limited to:
Field trips (Participate w/ own student)
Clerical work
Resource speakers
Outdoor projects
Field day volunteers
PTA fundraiser/activities
Athletic concessions
Room parent
School fair
Working with small groups of students while supervised by a school employee
Level 2 Volunteer
May volunteer in short-term roles where they directly supervise students.
Including but not limited to:
Direct supervision of students in the school setting
Field trips
(Supervise a group of students)
Dance Chaperones
Mentors
Any activity that requires direct and independent supervision of students
Level 3 Volunteer
May volunteer in extended, long-term roles where they directly supervise students.
Including but not limited to:
Tutors who supervise students
Volunteer coaches
Volunteer band staff/helpers
Overnight trip chaperones
Chaperones that transport students in a vehicle
Mentors outside of the school day
Any activity that requires direct and independent supervision of students outside of the school day to include nights and weekends
Applying to be a School Volunteer
Level 1
Complete a volunteer application at MyVolunteer.
Complete a volunteer agreement.
School Principal approval is required.
Level 2
Complete a volunteer application at MyVolunteer.
Complete a criminal records background check and volunteer agreement.
School Principal & District Approval is required.
Level 3
Complete a level 3 volunteer application with references for each specific school in Applicant Tracking.
Complete a criminal records background check and volunteer agreement.
School Principal & District Approval is required.
JCPS employees do not need to register as volunteers.
All active permanent JCPS employees are automatically considered to be level 3 volunteers.
*If level 3 applicants need to begin performing duties prior to the Board’s consideration of the application, the Superintendent or designee has the discretion to authorize the volunteer to temporarily serve the district, contingent upon approval by the Board at its next meeting. If the Board ultimately denies the volunteer’s application, the individual will cease level 3 volunteer duties.
Volunteer Annual Reactivation
Volunteer approvals are valid from July 1st through October 1st of the following school year.
At the end of each school year, volunteers must reactivate their status by logging into their MyVolunteer account and updating the necessary information.
Failure to reactivate before October 1st will result in the deactivation of the level 1 or level 2 status.
To renew, visit MyVolunteer before October 1st each school year.
For questions about the JCPS volunteer process, or if you need assistance, please reach out to JCPS Human Resources or the MyVolunteer support team at CRC.
JCPS Human Resources
Cecila Faircloth
919-934-6032 ext. 8060
cecilafaircloth@johnston.k12.nc.us
MyVolunteer Customer Support
877-272-0266
customercare@mycrc.com
JCPS MyVolunteer User Guide